What should a booking link show about your calendar?

What should guests actually see on a booking page?

They should see a short description of the meeting, the length, and a list of start times that are still free. They should not see event titles, attendees, locations, or notes from your calendar. Showing those details is a privacy leak and it also trains guests to second-guess your day.

A simpler paper diary or a static “email me three slots” note is often enough if you book rarely. A public page is worth it when many strangers need to pick a time without writing back and forth. The page must still refuse to invent availability when the calendar cannot be read.

How should busy time be counted across calendars?

Every connected calendar that can be read should count as busy for the whole of each event. Overlaps, all-day blocks, and travel buffers you already placed on the calendar should hide those slots. A calendar that cannot be read should offer no times rather than every hour of the week.

That rule is stricter than some scheduling tools, which fall back to an empty week when a feed fails. Falling back to empty looks convenient and is wrong: it double-books you. If you only need one shared team calendar, a dedicated scheduler with that feed alone can be the better choice.

How does GROX make a booking link?

Ask in the chat for a link, for example a 30-minute intro on Tuesday and Thursday afternoons. GROX makes a page that shows only your free times from your Google Calendar and never what is on it. A guest books with a name and an email and needs no account.

The meeting lands on your calendar with them invited. They can move or cancel it from a private link. Nothing else about GROX’s other surfaces is required for that flow; the page is the whole product for the guest.

Free times only

The page lists slots Google Calendar still has open for the length you asked for.

Never the diary

Event titles and the rest of the calendar stay off the page.

Guest details

Name and email are enough; no guest account.

Private change link

The guest can move or cancel later without seeing your other meetings.

When is a booking page the wrong tool?

If you meet the same three people every week, a recurring calendar invite is simpler. If times must be negotiated, a thread is clearer than a form. If you cannot connect a calendar you trust, do not publish a page that pretends you are free.

A page is the right tool when strangers pick from real free slots, book without an account, and keep a private way to move or cancel. GROX follows that pattern from one chat request and Google Calendar free/busy only.

• Prefer a recurring invite when the same people always meet.
• Do not publish times if the calendar cannot be read.
• Keep guest booking to name, email, and a private change link.